Hiring
Your talent pool, organised in Weikos.
Find musicians, send each offer with its reply deadline and collect details and documents without chasing anyone by email.
Weikos musicians and your favourites
Search among musicians with a visible profile on Weikos, mark your favourites with their priority in each ensemble and keep private notes on each one, seen only by your organisation.
- Search and filters across the musician network
- Favourites with priority per ensemble
- Private notes on each musician
The offer reaches the musician’s phone, with its deadline
When you send the contract, the musician receives the invitation and accepts or declines it in the app. You see who has yet to reply and how many days they have left.
- A reply deadline for each offer
- Declines with a reason and a document
- Artist or agency details via a link, no account needed
Requirements checked before the first rehearsal
Define what you need from each person—documents, surveys, consent forms—and each one sends it from the app for you to check.
- Your country’s usual requirements, ready to use
- Review by person or by requirement
- Contract, basic copy and certificate in PDF or Word
Everything it includes
63 hiring features, on the web and in the apps.
- Search and filter musicians on Weikos
- Mark musicians as favourites and prioritise them
- Send the contract to the musician for a response
- Set a deadline for responding to contract offers
- Combine a person’s project contracts into a single legal contract
- Accept a contract
- Decline a contract
- Send a data request to the artist or their agent
- Review and verify staff requirements
See all 63 features →Hide
- Set up requirement types
- Add the usual requirements for your country
- Choose whether project contract fees are calculated per service or per working day
- Choose which details someone must complete to accept their contract
- View a musician’s profile
- Hide or unhide a musician
- Write a private note about a musician
- Invite people to sign up to Weikos
- View and filter the contract list
- Create a permanent or project contract
- Choose who the contract is for and give them access to Weikos
- Fill in contract details and terms
- Calculate the fee for a project contract
- Change a contract’s status
- Set a deadline for adding a reason for declining
- Resend the invitation for a pending contract
- Change the status of several contracts at once, with or without notifying
- Decline or cancel a contract with a reason and a document
- Automatically create a draft when a contract is declined
- Download or generate the contract, basic copy or certificate in PDF or Word
- Delete contracts
- Manage a combined contract: process it, review its changes or undo it
- Set which details the musician must complete to accept
- View your contracts
- View a contract you’ve received
- View your combined contract and its projects
- Add the reason or document for declining later
- Fill in the details form received by email
- Resend a data request
- Revoke a data request
- Ask the artist to correct the details submitted
- Review the details received and their history
- Delete the details submitted in a data request
- Create a Weikos account after submitting your details
- View a contract’s hiring requirements
- Meet a requirement: upload a document, complete the survey and submit for verification
- Download the documents for a requirement or a person
- Define hiring requirement types
- View your artistic and technical staff
- Filter staff
- View a staff member’s profile
- Edit a staff member’s personal details
- Export the staff register
- Send an announcement to staff
- Assign someone’s speciality, instrument and ensemble
- Assign a department, job position and responsibility level to a contract
- Manage departments
- Manage job positions
- Time buffer around services for technical staff
- Enable responsibility levels
- Set up artistic categories
- Create, edit and delete ensembles
- Create, edit and delete committees
- Track contract progress for each project
Let us show you how to hire with Weikos
An online demo with your next project. No commitment.